Approvals, role separation, and an audit trail are table stakes for enterprise procurement — and they usually mean friction. Eluvium builds your policy into the workflow itself: requests route by your own authority matrix, every decision is logged with a reason, and procurement keeps control of the supplier channel. Compliant by default, defensible on demand.
Why governance usually slows things down
Approvals sit in email, so a quote waits days for a signature nobody remembers to give. The audit trail is reconstructed after the fact from inboxes and spreadsheets, if it exists at all. And when the person who ran a purchase leaves, the reasoning behind it walks out with them. Governance ends up being the thing everyone routes around.
How it works
Seven steps, one flow: a request routes by your own rules, every action leaves a trail, and the compliant path is also the fast one.
01
The amount and category decide the route, automatically.
When a quote is submitted, Ellie checks it for completeness, then routes it through exactly the approvers your policy requires. A small order clears at the department manager. Past a threshold it adds the procurement manager, then the CFO, then board sign-off, following the limits you set by amount and category. Each approver is notified in turn, and once the last one signs, Ellie drafts the purchase order — no signature chasing, no guessing who needs to approve.
02
A visual builder, not a support ticket.
The routing above is not a fixed template — it is one workflow you build and change yourself. A no-code, node-based builder lets you assemble any governance flow on a canvas: a trigger to start it, condition nodes that branch on values like cart total, approval steps assigned to a role (sequential or in parallel), delegation for when an approver is out, and automated actions. Change a threshold, add a parallel sign-off, branch by category — all without waiting on engineering. Every workflow is versioned, so you save a draft, publish when ready, and revert if you need to.
03
A communication firewall, enforced by the platform.
Requesters submit needs and never see suppliers. Procurement controls every message that goes to market and everything that comes back, and suppliers see only what procurement approves. This separation is not an etiquette rule that a busy team forgets under pressure — it is enforced structurally, which is what closes the door on leaked pricing, back-channel deals, and the kickback risk that comes when technical staff negotiate directly.
Requester
Submits the need
Procurement
Owns every message to and from market
Suppliers
See only what procurement shares
Internal teams never see supplier names, options, or prices — the boundary is structural, not a policy memo.
04
Who did what, and why, recorded as it happens.
Approvals, rejections, and cancellations are logged automatically. When someone accepts an order outside the platform or skips a step, they record who agreed, when, and over which channel. When an order is cancelled, a reason is mandatory. When a buyer picks a supplier that was not the cheapest, the justification is captured. The audit trail is a by-product of doing the work, not a report someone assembles later for the auditor.
05
The exception is caught before it is paid.
At the moment of decision, Eluvium flags what needs a human eye: a budget breach, a new or unvetted supplier, a spec gap, payment terms that violate an existing contract, spend running off-contract, or an incumbent price that has drifted up without justification. The checks live inside the workflow, so problems surface while they can still be fixed rather than in a post-mortem. Several of these — off-contract spend, price drift, contract compliance — are powered by the savings engine.
06
One system of record, not a parallel spreadsheet.
An approved order syncs to your ERP the moment it is accepted, with the PO number tracked through its lifecycle — draft, awaiting, accepted, cancelled. Nothing important lives in a personal file. The governance layer sits on top of the systems you already run, rather than asking you to move off them.
Eluvium
Order accepted
Your ERP
PO-2026-0412 · synced
07
When someone leaves, the knowledge stays.
Pricing history, supplier context, approvals, and the reasoning behind every decision stay in the platform, isolated per organisation. The next person to hold the role inherits the full record instead of starting from an empty inbox, and there are no email archives to hand over, which keeps data-protection obligations simpler. Enterprise security is the floor: the platform is ISO 27001 and SOC 2 certified and GDPR compliant.
Stays in the platform · inherited intact
A visual, node-based builder lets your team shape any approval or governance flow and change it as policy changes, without waiting on engineering.
Policy lives inside the workflow, so the compliant path is also the fast one. Nobody has a reason to route around it.
Every approval, skip, override, and supplier choice is logged with a reason. Audit-ready with no extra work.
Enforced roles keep procurement in control of the supplier relationship — structurally, not by policy memo.
Security & trust
Each organisation’s data is isolated. Certifications confirmed current for 2026.
Off-contract spend, price drift, and contract compliance are powered by Eluvium’s spend analysis. See the Savings Engine for how the numbers are found.
Yes. A no-code, node-based builder lets your team assemble any approval or governance flow — with sequential or parallel approvers, conditional branches, delegation, and automated actions — and change it whenever policy changes.
Yes. Routing follows your own thresholds by amount and category, through as many approval stages as your policy defines. The dollar thresholds shown on this page are examples, configured per company.
Only procurement. Requesters submit needs and never see supplier names or prices; suppliers see only what procurement shares.
Yes, automatically. Approvals, skips, overrides, cancellations, and non-cheapest supplier choices are all logged with a reason, actor, and timestamp.
Approved orders sync to your ERP on acceptance, with the PO tracked through its lifecycle.
The platform is ISO 27001 and SOC 2 certified and GDPR compliant, with each organisation’s data isolated.
No. The controls are inside the workflow, so the compliant path is the default and the fast one. There is no separate compliance step to remember.